Event Requirements

All Forms must be completed and submitted to the Special Events Department 14 days prior to the event.

Deliveries:

All deliveries must be made only at the loading dock on the North side of the building.  The entrance is located at Mount Vernon Place between 7th Street and 9th Street, NW.  The delivery form must be submitted to the Special Events Department 14 days prior to the event. 

Go to Deliviers Online Form

Certificate of Insurance:

Certificates of insurance should be faxed, not mailed, to 202-383-1870 at least 15 days prior to your event date. The facility client and each event vendor must carry general liability insurance in the amount of one million dollars ($1,000,000.00) for each occurrence with a general aggregate limit of two million dollars ($2,000,000.00). The HSW must be named additional insured on the insurance certificate. The client agrees to assume all responsibility for any injury, theft or damage to the HSW and its contents by anyone attending the event, to the extent that any such occurrence is not caused by the negligence, recklessness or willful conduct of HSW staff. The client must assure that a copy of the insurance certificate for each vendor is received by the Special Events Department 14 days prior to the event.

For the purposes of the above stated insurance, the following address should be used:

Event Schematic:

A clear floor plan showing the event layout must be submitted to the Special Events Department 14 days prior to the event. 

Production Schedule:

A detailed schedule of events from load-in to load-out must be submitted to the Special Events Department 14 days prior to the event.